What is School Closure and Merger in UDISE Plus?

When a school stops working permanently, it is called a school closure. When two or more schools are combined into one, it is called a school merger. Both of these changes must be officially reported in the UDISE+ system so that government records stay accurate.

In UDISE Plus, a school's status can be changed from "Active" to "Closed" or "Merged" through the School Directory Module. This is done by District Education Officers - not by the school itself.

Why Reporting Closure/Merger is Important

• Stops wrongful grants: A closed school should not continue receiving government grants. Proper closure records stop this.
• Protects student records: Students' APAAR IDs and academic history must be transferred correctly to their new schools.
• Teacher service records: Teachers' PEN records must be updated with new posting details.
• National data accuracy: UDISE+ reports count total active schools. Closed schools must be removed from active count.
• Legal compliance: Government audits and education department inspections require accurate school status records.

Types of School Status Changes

How to Report School Closure in UDISE Plus

This process is done by the District Education Officer or District MIS Officer:

1. Login to School Directory Module at udiseplus.gov.in/ud/ with district credentials
2. Search for the school using its UDISE code
3. Open the school's directory record
4. Look for "Update Status" or "School Status Change"
5. Select "Closed" as the new status
6. Enter the closure date (date from which school stopped operating)
7. Enter the reason for closure (low enrollment, building unsafe, government order)
8. Upload the closure order document
9. Click Save/Submit

How to Report School Merger in UDISE Plus

1. Login with District level credentials
2. Search for the school to be merged (the one being closed)
3. Select "Merged" as the new status
4. Enter the UDISE code of the receiving school (the one that continues operating)
5. Enter the merger date
6. Upload the merger order from the government
7. Click Submit
8. The receiving school's enrollment will automatically update to include the merged students

What Happens to Student Data After Merger

1. Students of the merged school are transferred to the receiving school
2. Their APAAR IDs remain the same - they don't change
3. In SDMS, the receiving school adds these students with a new EP entry (Enrollment Profile) for their school
4. The student's GP (General Profile) data remains unchanged
5. Students continue their academic history without any break

What Happens to Teacher Data After Merger

• Teachers are transferred to the receiving school or other nearby schools
• In the Teacher Module, their current school is updated to the new school's UDISE code
• Their PEN number remains the same
• Their complete service history is preserved - the transfer is just a new entry in their posting history
• Salary and benefits continue without interruption through proper transfer order

Common Questions About School Closures

Q: Our school building is under repair - are we "closed"?
No. A school under temporary repair is still "Active". Closure means permanently stopping school operations, not temporary building work. Students may shift to another building temporarily but the school remains active.

Q: Our school's enrollment dropped to 5 students. Can we report closure ourselves?
No. The school itself cannot close. If enrollment is very low, you should report this to your Block and District Education Office. They will decide whether to close, merge, or provide support to increase enrollment.

Q: What if we reopen a school that was closed for 2 years - will students' data come back?
The school's UDISE code can be reactivated by the District Education Officer. Students' previous data (from before closure) will still be in the SDMS system under their APAAR IDs. New students admitted after reopening will be entered fresh.