UDISE Plus 2026-27: Complete Guide to Login & All Modules

Figure 1: Comprehensive administrative portal gateway for updating school, teacher, and student data profiles.

Understanding UDISE Plus: The Backbone of India's School Education Data

Every year, as the new school session begins, teachers and principals across India head to a single digital platform: the UDISE Plus portal. It stands for the Unified District Information System for Education Plus. It is the central education management information system under the Department of School Education and Literacy, Ministry of Education, Government of India. This digital platform collects and manages real-time, comprehensive data from over 1.5 million schools, 9.5 million teachers, and 260 million students. This makes it one of the largest educational databases in the world, serving as the primary source of school statistics in the nation. The system is designed to remove manual data processing errors, track student progression, monitor teacher resources, and allocate infrastructure funding across diverse geographic regions. The platform integrates several database layers to provide a single source of truth for educational policy makers, research analysts, DIET instructors, and school headmasters who need detailed educational metadata.

The history of UDISE goes back to the mid-1990s when the District Information System for Education (DISE) was created to compile statistics for primary schools. Later, the Secondary Education Management Information System (SEMIS) was introduced to track higher grades. In 2012, these two systems were integrated to form UDISE, establishing a unified database for all schools from pre-primary to class twelve. In 2018-19, the Ministry of Education upgraded the platform to UDISE Plus. This migration replaced traditional offline desktop software with a web-based portal. The upgrade enabled real-time online data entries, built-in validation checks, and central coordination. This eliminated data manipulation at intermediate levels. Today, completing the annual UDISE+ database update is a mandatory compliance requirement for every school, whether government, government-aided, private, or international. The system is aligned with the National Education Policy (NEP) 2020 objectives, promoting digital governance, student data portability, and educational transparency across all states and union territories.

The Structure of the UDISE Code

Every school registered under this platform receives a unique 11-digit identification number known as the UDISE Code. This code acts as the permanent digital identity of the institution and does not change even if the school changes its management, name, or gets upgraded to a higher level. The UDISE code is structured systematically to carry geospatial and administrative metadata: the first two digits represent the State Code (e.g., 09 for Uttar Pradesh, 27 for Maharashtra), the next two represent the District Code, the subsequent two represent the Block Code, the next three digits represent the Village or Ward Code, and the final two digits represent the unique School Serial Number. This systematic breakdown ensures that no two schools across India share the same code. It allows educational administrators to immediately trace any school's geographical location, district affiliation, and urban or rural category by reading its 11-digit code. This code is mandatory for participating in national scholarship programs, requesting infrastructure grants, submitting board registration forms, and validating school transfers.

Figure 2: Structure breakdown of the 11-digit school code showing geographic and serial identifiers.

Student Module (SDMS): The Core Student Database

The Student Database Management System (SDMS), commonly known as the Student Module, is the most active section of the UDISE+ portal. Historically, schools submitted only aggregate enrollment numbers, which made it impossible to track individual student progression, check dropouts, or verify duplicate enrollments. The introduction of the SDMS Student Module changed this by requiring schools to register every student individually. Each student is assigned a Permanent Education Number (PEN), a unique national academic identifier that remains with the student throughout their school life, even if they migrate across different states or school boards. The SDMS module requires the collection of detailed student profiles divided into three main forms: General Profile (GP), Enrollment Profile (EP), and Student Facility (SF).

The General Profile (GP) covers the student's personal details: full name, gender, date of birth, father's name, mother's name, social category (SC, ST, OBC), mother tongue, blood group, height, weight, and Aadhaar number. The Enrollment Profile (EP) records admission details, roll number, stream selection (Science, Commerce, Arts), academic status, and medium of instruction. The Student Facility (SF) form tracks benefit allocation, such as free uniforms, textbooks, transport facilities, hostel availability, and scholarships received. The collection of these details ensures that government benefits reach target groups directly, eliminating duplicate entries and administrative leakages in welfare distribution schemes.

Figure 3: Selection menu to access state-specific databases for the SDMS student module.

One of the most critical annual tasks in the Student Module is the Student Progression Activity. Before a school can add new students or edit current records for the academic year 2026-27, they must complete the progression of all students registered in the previous year 2025-26. Teachers must log in, access the Progression Module, and mark the status of every student. The parameters include whether the student passed, failed, or was promoted without examination, their marks percentage, and their attendance days. Once the progression is marked and finalized, the system promotes the students to the next class and places them in the "Import Pool" or "Dropbox" if they left the school. This ensures that students who switch schools can be easily imported by their new school using their PEN and Date of Birth. This eliminates duplicate registrations and tracks dropouts across different districts. If a student leaves school without a Transfer Certificate, their profile remains in the Dropbox of their previous school, signaling local education officers to initiate tracking procedures.

Figure 4: Secure credential entry interface for SDMS Student Module portal.

For student registration and migration, Indian states are categorized into Category A and Category B states. Category A states utilize the centralized national portal for direct online entries. Category B states have their own state-managed educational databases. These databases are synced periodically with the central UDISE+ servers via secure API bridges. If your school is located in a Category B state, you must complete student updates on your state's portal. The data will automatically sync to the national portal, preventing duplicate work. If you are in a Category A state, all data entries must be completed directly on the national SDMS portal. Teachers must pay special attention when entering names and dates of birth. These fields must match the student's Aadhaar card exactly to pass the automated database validation system. If the validation fails, the student's profile status will show "Aadhaar Verification Pending," which blocks the generation of their APAAR ID card.

Teacher Module: Tracking Teaching Staff

The Teacher Module is designed to maintain a comprehensive profile of all teaching staff, including school heads, regular teachers, contract teachers, and part-time instructors. Similar to students, every teacher in India is assigned a Permanent Education Number (PEN) for teachers. This ID tracks their service records, qualifications, and transfers across different schools. The Teacher Module collects detailed information on qualifications (both academic and professional), teacher designation, date of appointment, classes taught, subjects of specialization, and in-service training days. This data is critical for assessing the Pupil-Teacher Ratio (PTR) at the school, block, and district levels. This ratio determines if a school requires additional teaching posts. It also monitors compliance with the Right to Education (RTE) Act guidelines. The guidelines require qualified teachers for core academic subjects.

Figure 5: Teacher module security gateway and admin credentials validation screen.

An important compliance step in the Teacher Module is the School Head and Teacher Mapping. The school principal or MIS coordinator must log in and map the administrative roles. They must designate who is acting as the School Head (HOS), Assistant Head (AHOS), or Head Teacher. If a teacher is transferred or leaves the school, their profile must be marked as "inactive" and moved to the national Teacher Dropbox. This allows the new school to import their profile using their teacher PEN. This updates their service records and prevents duplicate registrations. If a school leaves teaching positions vacant or fails to map their teachers, the system marks the school profile as non-compliant. This status can result in the temporary suspension of administrative approvals and school funding grants.

Profile & Facilities Module: Infrastructure and Resources

The Profile & Facilities Module focuses on the physical infrastructure, resources, and grants received by the school. This module is filled using the detailed Data Capture Format (DCF), which is divided into multiple sections. The data points collected in this module include the type of school building (government-owned, rented, or private), the number of functional classrooms, repair requirements, availability of separate functional toilets for boys and girls, drinking water sources, handwashing facilities, and electricity connections. It also tracks the availability of library books, playgrounds, boundary walls, ramps for disabled students (CwSN), and medical facilities. This data helps the government identify infrastructural deficits and allocate funds under programs like Samagra Shiksha Abhiyan.

Figure 6: Entrance portal for Profile & Facilities configuration and class specifications.

With the digital education push, the Profile & Facilities Module tracks digital resources. Schools must report the number of functional desktop computers, laptops, tablets, projectors, smart classrooms, and internet connections. They must also report if they have functional science laboratories, mathematics kits, and sports equipment. This detailed tracking ensures that resources are distributed equitably. It prevents rural schools from being left behind in the digital transition. Additionally, schools must report the financial grants received, such as composite school grants, library grants, sports grants, and minor repair funds. They must detail how these funds were utilized. All expenditure details must match the school's audited balance sheets, ensuring financial transparency and administrative accountability.

School Directory Management: Role and Verification

The School Directory Management module manages the registration details, contact numbers, and category classifications of all schools. It is managed by Block, District, and State MIS coordinators who have the authority to add new schools, update contact details, change management categories (e.g., private to government-aided), and mark closed schools as "inactive." If a new school is established, the management must submit an application with building safety certificates, recognition orders, and location coordinates to the Block Education Officer. Once verified, the Block Coordinator generates a new 11-digit UDISE Code for the school. This registers it in the national directory. School principals can use this module to update their contact details, email addresses, and website links, ensuring that communication from the Ministry of Education reaches them promptly.

APAAR ID: The Automated Permanent Academic Account Registry

A major new update in the UDISE Plus system is the integration of the APAAR ID, which stands for the Automated Permanent Academic Account Registry. Often referred to as "One Nation, One Student ID," the APAAR ID is a 12-digit unique identification number issued to all school students in India. It acts as a lifelong digital credit registry, storing all academic achievements, exam results, sports certifications, co-curricular rewards, and skill assessment credits in a single digital locker. This locker is linked to the national DigiLocker system. The APAAR ID is generated through the UDISE+ Student Module, but it requires explicit parental consent. Teachers must distribute consent forms to parents, collect signatures, and update the consent status in the student's profile before generating the ID.

Figure 7: Schematic overview of the 12-digit Automated Permanent Academic Account Registry card.

The APAAR ID offers significant benefits. When a student transfers to a new school, board, or state, the new school does not need to recreate their academic records. They can input the student's APAAR ID, and the student's complete academic history, transfer certificates, and report cards will automatically sync via DigiLocker. This minimizes paperwork and prevents transcript forgery. For the government, the APAAR ID is a powerful tool to track dropout rates. If a student leaves a school and does not register in another, the system flags their APAAR ID as inactive. This prompts local education coordinators to initiate counseling and re-admission procedures. The ID also links with the National Scholarship Portal, allowing direct benefit transfers (DBT) to students' bank accounts, reducing administrative leakage.

Report Module: Data Analytics and SRC

The Report Module provides data analytics, reports, and downloads for schools, researchers, and administrators. The primary output of this module is the School Report Card (SRC), a document that summarizes the performance, enrollment, and infrastructure of a school. The SRC is available to the public, promoting transparency and community participation in school management. For administrative users, the Report Module offers advanced dashboards to analyze educational indicators. These indicators include the Gross Enrollment Ratio (GER), Net Enrollment Ratio (NER), Pupil-Teacher Ratio (PTR), gender parity index, and classroom transition rates. This data helps policy researchers plan teacher recruitments, establish new schools, and design targeted educational interventions.

Step-by-Step Data Entry Protocols for Schools

To avoid system-wide database conflicts, school administrators must execute data entry in a strict sequential order. First, the school principal must access the Profile & Facilities Module to update basic identifiers, physical classroom counts, functional toilet statistics, drinking water resources, and safety certifications. Second, once the profile is locked, the user must update the Teacher Module, mapping regular staff, verifying educational qualifications, and recording training details. Third, the user must access the Student Module to complete the Progression Activity, promoted list confirmation, and Dropbox adjustments. Fourth, new student registrations (especially Class 1 admissions) must be entered with exact Aadhaar name spellings to trigger the Permanent Education Number (PEN) generation. Fifth, parental consent statuses for the APAAR ID must be updated. This systematic pipeline ensures that student enrollment metrics align with teacher capacity and infrastructure limits, preventing automated database flags.

Detailed List of Data Capture Format (DCF) parameters

The Data Capture Format (DCF) contains a comprehensive checklist of parameters that schools must fill out. The primary infrastructure checklist includes: school building type (government, private, or rented), number of classrooms in good condition, classrooms needing minor repairs, classrooms needing major repairs, total functional drinking water taps, source of drinking water (hand pump, RO, tap, well), separate toilets for CwSN (children with special needs), total urinals for boys and girls, availability of incinerator in girls' toilets, electricity connection status, solar panel availability, boundary wall type, playground condition, and library book count. The digital resources checklist covers: functional computers (desktop/laptop), tablets, projectors, smart classrooms, internet connectivity type (broadband, mobile data, fiber), speed of internet, biometric attendance devices, and CCTV cameras. The finance section requires details on: composite school grant received and spent, library grant, sports grant, CwSN grant, school development committee (SMC) meetings held, and community contributions received.

Troubleshooting Common UDISE Plus Errors

Given the scale of the platform, users frequently encounter administrative and technical errors during data entry. One common error is "Invalid Username or Password." This usually happens when the school attempts to log in to the wrong academic year portal or uses old credentials. To resolve this, click the "Forgot Password" link on the official login page, select your state, enter your registered school email address, and use the temporary password sent by the system to log in. Another common issue is "Aadhaar Verification Failed." This error occurs when the spelling of the student's name, gender, or date of birth in the UDISE+ Student Module does not match their physical Aadhaar card. Teachers must check the spelling, correct the UDISE record, and trigger the "Verify Aadhaar" button again. If the error persists, the parent must update the Aadhaar card details at an authorized center to match the school admission register.

Another common error is the inability to add new students because the previous year's progression is incomplete. The UDISE+ portal strictly enforces sequence: schools cannot perform any data entry for 2026-27 until they finalize the progression activity for all students registered in 2025-26. If a teacher promoted a student by mistake, they cannot delete the record. They must contact the Block MIS Coordinator, who has the administrative console authority to reset progression records. Additionally, schools often find that a student they wish to import is not found in the database. This happens if the previous school has not completed the student's progression or has entered incorrect transfer details. The current school must contact the previous school's principal or search the student's profile in the national dropbox using their Aadhaar number, name, and birth year.

Comprehensive UDISE Plus FAQs

Q1: What is a Permanent Education Number (PEN) in UDISE+?
The Permanent Education Number (PEN) is a unique, 11-digit national identity number assigned to every school student in India. It remains unchanged throughout the student's academic journey, allowing the Ministry of Education to track student progression, check enrollment anomalies, and facilitate transfer processes across boards and states.

Q2: How can I retrieve a student's lost PEN number?
You can retrieve a student's PEN number by logging into the Student Module, selecting the "Know Your PEN" option, and entering the student's Aadhaar number along with their year of birth. If the student does not have an Aadhaar card, you can search for their profile in the Dropbox using their name and date of birth.

Q3: Is APAAR ID mandatory for all school students in India?
Yes, according to the Ministry of Education guidelines under the National Education Policy (NEP) 2020, generating the APAAR ID is mandatory for all students. However, schools must collect explicit, written consent from parents before generating the card through the UDISE+ Student Module portal.

Q4: Why does the system show 'Aadhaar Verification Failed' for a student?
This error occurs when the student's name, gender, or date of birth entered in the UDISE+ system does not match the data registered on the government's Aadhaar database. You must check the spelling of the name, space characters, and birthdate, correct the UDISE+ fields to match the Aadhaar card exactly, and click verify again.

Q5: Can a school principal delete a student profile entered in the portal?
No, school-level users do not have permission to delete student profiles once they are registered. If a duplicate profile has been created or a student has left without information, the school must mark the profile as "inactive" or move it to the Dropbox. To delete a record, a formal request must be sent to the Block MIS Coordinator.

Q6: How do I change the school category or management details in UDISE+?
School-level logins cannot modify primary parameters like school category, management, or medium of instruction. These parameters are managed in the School Directory Management system. The school must submit recognition certificates and application letters to the District MIS Coordinator to update these fields.

Q7: What is the deadline to complete UDISE+ updates for 2026-27?
The deadlines are determined by individual State Education Departments in coordination with the central Ministry of Education. Generally, schools must complete the Profile and Teacher modules by September-October, and the Student Module data entry by November-December. Check official state circulars for exact dates.

Q8: Can we promote a student directly without completing progression for all?
No, the UDISE+ portal does not allow selective progression finalization. The school must complete and verify the progression status of every single student from the previous academic year. The "Finalize Progression" button will remain locked until all student profiles are marked, blocking new registrations.

Q9: What happens if a school fails to submit UDISE Plus data on time?
Late submissions or non-compliance can result in administrative actions, including the temporary suspension of the school's recognition certificate, withholding of composite school grants, suspension of board examination center status, and cancellation of student scholarship eligibility.

Q10: Is internet connection mandatory to fill UDISE Plus forms?
Yes, UDISE Plus is an online portal. However, schools without stable internet connections can download the blank Data Capture Format (DCF) in PDF format, fill it out manually on paper, and then enter the data online at a Block Resource Center (BRC) or cyber cafe.

Q11: How many digits are there in a UDISE Code?
A standard UDISE Code consists of exactly 11 digits, representing: State (2 digits), District (2 digits), Block (2 digits), Village/Ward (3 digits), and School Serial Number (2 digits).

Q12: What is the official website for UDISE Plus?
The official central government website for all UDISE+ activities, including login links for all modules, is **udiseplus.gov.in**.

Q13: How can I change the registered email address of the school?
To change the registered email address or mobile number of the school, you must log in to the School Directory Management portal, navigate to the contact details section, input the new email, and verify it with the OTP sent to the old registered contact number. If the old contact is completely inaccessible, contact the Block MIS Coordinator for manual database updates.

Q14: What is the difference between Category A and Category B states in UDISE+?
Category A states perform all student data entry directly on the national UDISE+ portal. Category B states utilize their own state-managed educational databases (like Shala Darpan or EMIS portals) which are then synced with the central national UDISE+ servers using automated API bridges, saving time for local administrators.

Q15: What is the Pupil-Teacher Ratio (PTR) standard under RTE?
According to the Right to Education (RTE) Act standards tracked by the UDISE+ system, the Pupil-Teacher Ratio should be 30:1 for primary classes (Class 1-5) and 35:1 for upper primary classes (Class 6-8). Schools exceeding these ratios are flagged in the Report Module to initiate teacher recruitment or adjustment drives.

Q16: How do I recover a forgotten UDISE Plus password?
Go to the official login portal, click on "Forgot Password," enter your school's 11-digit UDISE code and registered mobile number/email address. A system-generated temporary password will be sent via SMS/Email, which you must use to log in and set a new password.

Q17: What is the significance of the UDISE Plus portal's data validation system?
The data validation system built into the UDISE+ portal performs cross-checks on each data point entered by the school. For example, it prevents entering class enrollment numbers that exceed the capacity of functional classrooms reported in the infrastructure section. It also ensures that the pupil-teacher ratio does not show computational anomalies. These checks are designed to maintain data integrity and prevent schools from submitting fraudulent or inflated reports to secure higher funding grants.

Conclusion & Best Practices for Compliance

Completing the UDISE+ database updates is not just an administrative task; it is a critical regulatory compliance requirement. Schools must complete all data entries before the deadlines announced by the Ministry of Education. Late submissions can result in the suspension of recognition certificates and the withholding of government grants. To ensure a smooth update, schools should follow these best practices: appoint a dedicated teacher or coordinator for data management, collect student Aadhaar and parental consent forms at the start of the academic year, verify teacher service records before starting the Teacher Module, and double-check all calculations before clicking the final submit button. Following this roadmap will help your school achieve a 100% compliance mark today, ensuring your institution remains eligible for government grants and digital school directories. By following the systematic data upload steps outlined above and verifying all teacher service records and student Aadhaar profiles carefully before submission school principals can ensure a completely smooth and successful compliance process for the.